TERMS & CONDITIONS
Last updated: 06 March 2023
Our Agreement
These Terms of Use (“Terms”) set forth the obligations and rights and the contractual relations between MEETMAPS, S.L (also referred as “MEETMAPS”/”Us” and also the “Services”) and any company, client, attendee, user or individual (where applicable also all referred as “You”) using, accessing, selling or reselling MEETMAPS’s services (“Services”) or simply browsing this website.
Hence, You agree and confirm that the present Terms, as well as the Privacy Policy and any other legal notices published by MEETMAPS and incorporated in the present document or the Terms, will constitute the entire agreement between You and MEETMAPS, and where applicable, with any of the client’s attendees or end-users and any other user of the Services.
MEETMAPS may change these Terms at any time, and will notify You via email of said changes.
General Information
In accordance with European Union and Spanish regulations, particularly, Law 34/2002 on Services of the Information Society and Electronic Commerce, we inform you that the Services and this Website are provided by:
MEETMAPS, S.L.
Tax ID number: B66469859.
Address: c/Llull, 321, 08019, Barcelona, España.
Registered in the Barcelona (Spain) Commercial Registry, Volume 44.670, Sheet 217, Section 1 Page 463.036.
Contact: hola@meetmaps.com
MEETMAPS® is a brand owned by MEETMAPS, S.L.
Definitions
The Services: MEETMAPS provides an innovative event’s management software tool, multi-device and customizable platform to help our clients to maximize their events experiences. Our Services gives our clients and the event’s attendees an easier and improved way to communicate and connect. As well as a tool to measure the success of any event.
· The Client: is a company or individual that contracts and uses MEETMAPS’s Services, to offer and provide event-related Services to the attendees and any other users of their events.
· The User or Attendees: are individuals participating in events, normally created by a Client or another company or User.
As described in our Privacy Policy, Users or Attendees will register and provide their personal data to participate in the Services and the events.
· The Events: are the meetings, conferences, networking events or any other professional or institutional gathering organized by the Client or any other company or User, in which it participates a group of Users or Attendees.
Where applicable, all the provisions of these Terms applicable or related to the Clients, will also apply to the User or Attendees, unless otherwise provided.
Using our Services
The use of MEETMAPS necessarily involves the processing of certain personal data of individuals, i.e. Users and Attendees. Please consult the details regarding our Privacy Policy. By registering and using the Services, you start to have the condition of a Client, User or Attendee, as applicable, and ENTER INTO AN AGREEEMENT with MEETMAPS.
If You represent a company, corporation, institution, etc. (legal person), You must have the relevant authority and rights to create an Event and use the Services on behalf of such company or institution.
By virtue of such contract you, as a Client, obtain a non-exclusive license, limited and non-transferable to use our Services. We encourage you to please read the present Terms, as well as our Privacy Policy.
By registering, accessing and/or using the Services, whether it is total or partial, You will have the consideration of a Client which implies the full acceptance without any reservations of, each and every one of the legal conditions here stated and the obligation to pay the Service arises.
The use of the Services and this Website is regulated in the present Terms, any other use or purpose other than the one herein stated is excluded.
If the Client provides and allows access of the Services to different members of its team or organization, is obliged to communicate and inform them about these Terms and the conditions of use of the Services.Therefore, if the Clients use our Services on behalf of an institution, company, business, professional or any third party, Client is obliged and responsible of informing them and makes them accept these Terms in order to use the Services, being this agreement valid and irrevocable as it has been communicated to them.
As provided in the aforementioned Spanish Law 34/2002, You, as Client, accept placing the order of any Service electronically. All information prior and after the completion or execution of any agreement with us, will be available in our Website or in our Services depending of the specific Service you want to use. In any case, we both agree that since you are not a consumer, any informational obligation it’s not mandatory and you may, of course, request us at any time any information or particulars regarding the Services you order from us.
Unless agreed otherwise, and where applicable, the conditions, rights and obligations provided in these Terms to Clients, will also apply to Users and Attendees.
Limitations of use of the Services
The non-exclusive, limited and non-transferable license offered by MEETMAPS to the Client to use our Services, contains the express prohibition of the following activities–without being exhaustive:
- Send content of which we do not have property rights or of which we do not have the appropriate licenses, and in general, activity which infringes or violates any patent, copyright, brand, right of privacy or advertising or any other right of intellectual property of any person or entity.
- Transmit, retransmit or distribute “junk messages”, “chain messages” or “content chain”, participate in any sending of unsolicited mass mailing or sending junk messages, also known as Spam practices.
- Use the Service to send illegal, threatening, or obscene material.
- Use the identity of a third party.
- Send computer viruses or similar.
- Any activity that violates the current legal system in any matter or any activity that promotes illegal activities, intends to disrupt the public order or spread information obviously false.
- Interfere with the operation of the Services or attempt unauthorized access, as well as any action or activity that may interfere with the use of other Clients, Users or Attendees of our Services, content or any system or network, including without limitation: (i) perform attacks against another system or host network or another Client; (ii) computer intrusions, (iii) mail bombing, (iv) overload, attack or any other sabotage or interference with another system or network and (v) enter any system or network, scan, examine the firewall or the vulnerability of the system or network, or (vi) violate the routines of security or authentication of such system or network, (vii) and also refrain from reverse engineering, alter or modify any part of the Service.
As a general rule, is forbidden to use our Service for any purpose that is not expressly permitted in these Terms.
Service Access. Registration.
The use of MEETMAPS’s Services is subject to registration in our Services by the Client, User or Attendee. You will therefore be responsible to keep the safety (login and passaword) mechanisms secret. A minimum of 14 years old is required, as well as to register in our Website or Services, in order to contract the MEETMAPS Services.
By registering as a Client of MEETMAPS, the Client will have an account with a password. The password is personal and non-transferable. In case of a password change request, the Client should change the password according to the rules concerning safety and complexity that MEETMAPS could eventually set. The introduction of your personal data on the website will require the previous acceptance of the Privacy Policy.
Clients shall not attempt, without authorization, to access or hack restricted access areas of the Service, which could be subject to civil and/or criminal liability. The Clients must have the necessary means: mobile devices, operating systems and internet connection data plans, Wi-Fi connection or connection to telecommunication networks needed to use the Service, at the Client´s own risk, supporting any costs that may arise.
To offer its Services, MEETMAPS uses technologies commonly used in the current technological field. In order to make a full use of the Services offered by MEETMAPS, the Client should also use these technologies (e.g. updated browser technologies) or enable their use in its computer equipment (e.g. activate Java Script, enable cookies and pop-ups).
In cases in which older or uncommon technologies may be used, it is possible that the Client may only do a limited use of the services provided by MEETMAPS. The Client is responsible, in an exclusive way, of any harm or loss that he, MEETMAPS or any third party could cause as a result of his refusal to use updated technologies when accessing MEETMAPS. The Client agrees not to use or run any automated system, including as a list but not limited, “robots”, “web spiders” or readers out of the web browsers accessing MEETMAPS.
Despite all the above, MEETMAPS may give public engine operator searchers permission to use web spiders to copy materials from the site only for the purposes and to the extent that is necessary to create search indexes, publicly available for materials, but not caches or files of such materials.
In any event, and by managing the privacy settings for every Event, the Client may decide whether such public enging operators may copy and use materials of the Event for public disclosure.
MEETMAPS reserves the right to revoke these exceptions in specific cases. The Client agrees not to collect or gather in MEETMAPS any personal identification information, including names of accounts, nor use the communication systems provided by MEETMAPS for any commercial proposal purposes. The Client agrees not to contact other MEETMAPS Clients regarding its contents for commercial purposes. In any use of MEETMAPS and all its services, in the Website, Client interface or applications for mobile devices and/or tablets, the Client agrees to comply with all the law and applicable regulations.
Modifications
MEETMAPS reserves the right to update or modify, without prior notice, the Terms and Legal Conditions of Use and Contracting and the Terms or Additional Conditions, if any, at any time considered necessary. These changes will be valid at the moment in which they are communicated to the Client by digital means, including by e-mail.
It will be understood that the Client has accepted the content of the modifications carried out if he continues using the service once the conditions have been modified. Clients must regularly check the conditions when using the Service.
Client’s responsibilities and limitation of MEETMAPS liability.
The use of MEETMAPS.com is carried out under the Client´s responsibility. And where applicable, this provision will also apply to the Users or Attendees. Clients expressly agree that if they choose to use the Services they do so at their sole risk.
Each account belongs solely and exclusively to the account owner. Clients will not transfer or lend in any form their accounts to third parties. In the same way, accounts may not be transferred by third parties.
The Client acknowledges that MEETMAPS is not responsible for the communications, information and contents that Clients could perform, these being of its own and exclusive responsibility.
MEETMAPS could take the measures that he considers appropriate if he discovers that a Client is violating these Terms. MEETMAPS cannot be responsible for correcting or preventing such behaviors of the Client towards other Clients, Users or Attendees.
MEETMAPS reserves the right, at its sole discretion, to exclude the Client from its offer or limit the Client options to publish contents in case of breaching the present Terms and Conditions.
The Client agrees and undertakes to keep MEETMAPS harmless against any loss or damage (including judicial fees such as taxes, lawyers and solicitor’s charges) that may cause the use of the Service violating the present Legal Terms and Conditions of Use.
MEETMAPS does not expressly guarantee that the Service (including the contents) is error- free (as could be the stability, precision, integrity, effectiveness for certain purposes, security failures, errors, bugs, or rights violations). MEETMAPS is not responsible for providing the Service without these defects.
MEETMAPS reserves the right to fully or partially modify some or all of the Services characteristics, whenever considered necessary, of which he will notify the Clients, even by electronic means, messages or publications on MEETMAPS´s Website.
Information transmitted by Clients
MEETMAPS does not assume any responsibility concerning the information content or the communications sent by Clients through the Service.
In the same way, the Client guarantees, declares and will ensure of the legality, under risk of incurring in personal liabilities civil and/or criminal-, of any contents, texts, music, sounds, video, audiovisual works and sound recordings, computer graphics or visual effects (hereinafter and collectively, “Client Generated Contents”) published by the Client does not violate any applicable legislation or administrative regulation and does not show anything threatening, defamatory, indecent, harmful for underage persons, pornographic, obscene, offensive to any ethnic people, religion or national origin, descriptive-representative of any type of graphic violence and/or offensive visual contents, nor provoke violence or hate or involve privacy vulnerability (including any private, financial or personal identification information), neither may result in insulting or violating morality for any other reasons.
When Clients transmit or publish any type of information through the Services, they are giving MEETMAPS a universal, unlimited, royalty-free, non-exclusive, perpetual license to use such information, in any way, format and exploitation rights, within the Services’ purposes, including, without limitation, the use, reproduction, transmission, publication or sending of such information, especially in its connection with third parties servers necessary to provide the Service.
Disclaimer of warranties
The services and all products delivered to Clients by MEETMAPS are provided ‘AS IS’ and ‘AS AVAILABLE’ for the use of Clients, Users or Attendees, without any representation, warranties or conditions of any kind, either express or implied.
Limitation of liability
Considering that the Services are connected and depend on the operations, regular functioning and policies of Internet Services Providers (“ISP”), and subject to the maximum extent permitted by applicable law, Clients agree that MEETMAPS and such ISP, or any subsidiary or company of their groups, shall not be liable for: (a) any direct loss, claim or damage; (b) any indirect loss, claim or damage, or any punitive, special, incidental or consequential damages of any kind (including but not limited to lost savings or loss or corruption of data); or (c) any loss of profit (whether direct or indirect), in each case whether based in contract, tort (including negligence), strict liability, or otherwise, which arises out of or is in any way connected with (i) any use of the services; (ii) any failure or delay in the use of any component of the services, without limitation, any unavailability of the services irrespective of duration of any period of unavailability; or (iii) any use of or reliance upon any information, material, software, products, services and related graphics obtained through the services.
Due to the inherent risks of using the Internet, MEETMAPS and the ISP, or any subsidiary or company of their group, shall not be liable for any damage to, or viruses that may infect, Clients’ devices or any other property when using the Services.
To the maximum extent permitted by applicable law, Clients agree to indemnify MEETMAPS or any subsidiary or company of their group, against any claims or legal proceedings that may arise through the Clients’ use of the Services or from any breach of these Terms and Conditions by other Clients, Users or Attendees.
We will notify the Clients of any such claims or proceedings and keep the Clients informed as to the progress of such claims or proceedings.
Indemnification
Clients agree to indemnify, defend and hold harmless MEETMAPS and the ISP and our parents, subsidiaries, affiliates, partners, officers, directors, agents, contractors, licensors, service providers, subcontractors, suppliers, interns and employees, from any claims, actions, losses, penalties, expenses or damages (including, without limitation, counsel fees) arising out of any breach or alleged breach by the Clients of its representations or warranties under these Terms or violation of any law or the rights of a third-party.
Price, Taxes and Payment obligations
Price
The cost of the Services will be described and defined in the relevant section of our Website for registered Clients or Users. The price will be calculated considering the number of features, functions, number of attendees, etc. for every Service or Event organized by the Clients using our Services.
The applicable prices for contracting MEETMAPS are published and available in our Website (available only for registered Users) for each Service to be used or contracted by the Clients.
Permanence
MEETMAPS Services are a fixed-term Services according to the present Terms, which does not compel to a minimum permanence period for Client, notwithstanding that information for specific Event may be deleted as described below.
Confirmation and Payment method
Payments will only be made online at the website with accepted payment methods (debit and credit cards from MasterCard, Visa and Maestro), through a secure payment gateway mode. The Client is aware that depending on the country and its currency, it may apply to the transaction exchange rates applicable depending on the currency market, which MEETMAPS is totally alien. With this purpose, in case of payment by credit or debit card, the Client must declare at payment gateway: the credit card number, expiration date and CSV code (usually the last three digits the back of the card) in the section of the site provided for this purpose in accordance with the conditions set forth below. After completing the transaction, an order summary will be sent to the email address provided by the Client at the time of registration.
MEETMAPS declares and the Client confirms that he knows that MEETMAPS does not collect his bank details and / or means of payment, these being handled exclusively by the payment gateway bank provider.
Taxes
The services will be taxed with the Value Added Tax (VAT) of the European Union Member State of the client´s settlement, both if the Client is a businessman or a professional or if it is a person who does not have such condition (end consumer). Clients, whether they are businessmen or professionals, or end consumers of a State not belonging to the EU, are not subject to VAT.
Link Service and Service Level Agreement
Link
MEETMAPS’s Service is subject to the continuity and availability of Internet and ISP services. MEETMAPS will not be responsible for any damage resulting from the use of the Service, or the inability to use it, nor for sending the communications that warn the Client in real-time, that will depend on ISP services. MEETMAPS will not make any refund due to total or partial unavailability of ISP services.
Service Level Agreement
MEETMAPS undertakes to provide its Service with due diligence, technical means and accredited and qualified staff.
In certain occasions the server connectivity may require maintenance actions and updating involving a temporal loss of continuity, the Client accepts that MEETMAPS cannot guarantee the uninterrupted use of the Services, especially taking into account that MEETMAPS must carry out routine maintenance tasks, repairs, reconfigurations, updates and/or improvements of the services and bearing in mind that Internet is a global network.
Intellectual Property
All contents of the Services, including, by way of example and without limitation, trademarks, logos, graphics, images, sound files and video, software, programming code, texts, icons, and names that identify services (herein “the Materials”) are owned by MEETMAPS, S.L. and are protected by applicable intellectual property laws.
Access by the Client to this Service does not imply any kind of waiver, transmission or cession, total or partial, of these property rights, for this reason the access to these contents or items does, by no means, grant the Client the possibility to copy, sell, transform, communicate to the public, reproduce, publish, assign, transmit or create new products or services due to the information and elements herein stated.
It is for this reason that the Client of the Services would not, except prior authorization and in writing by MEETMAPS, copy, distribute, download, modify, remove, delete, alter, publish, transmit, or take advantage in any way of the Materials that it contains.
The Client does not acquire more rights or licenses related to the Service or the elements that could be found in it, except the limited right to use the Services according to the applicable conditions. It can only use the contents or items to which he has access through MEETMAPS services for its own use and needs, compelling not to make either directly or indirectly a commercial exploitation, neither of the Services, Materials, elements, or information obtained through them.
Links
In the case that the Client finds links to other sites on the web, such sites, normally, will be managed by third parties. MEETMAPS does not have authorization or any possibility to review, control or approve all the information, contents, products or services offered by other web sites to which one links from the MEETMAPS Website or Services.
Consequently, MEETMAPS denies all responsibility for any causes related to any sites to which one links from the web site, in particular, as an example but not limited, about: their operation, access, data, information, files, quality and reliability of its products and services, its own links or any other general contents.
The establishment of any type of links from the Services to other sites will not be interpreted as any type of cooperation or dependence between MEETMAPS and the third party operator of the linked website.
Duration and Termination
Duration
Duration of the Services provided by MEETMAPS to the Client is set to a maximum period of 15 days after the event, unless otherwise provided (i.e. when contracting an specific Meetmaps Plan).
However, information and materials, such as Attendess contact info, agenda information, Event’s metrics and similar info) will be available for Clients, Users and Attendees for an unlimited time. Unless otherwise provided, including MEETMAPS decision to remove such information.
Termination
MEETMAPS may remove the Site or cease the provision of any of the Services, or terminate Your registration with the Site and the Services at any time in our sole discretion for any reason whatsoever. You will be informed of such operations in a reasonable time period.
Termination of your registration, howsoever caused, shall not affect the accrued rights and liabilities of either You or us as at the time of such termination.
It will be cause for termination, without any right for compensation to the Clients, the disappearance, disability or cancellation of the Service by its MEETMAPS Messenger company holder, or irrefutable request in this way affecting a Client, group, or set of Clients.
It will be cause of termination, without any right for compensation to the Clients, the cancellation or disqualification by the Client or by MEETMAPS of the MEETMAPS Messenger service.
MEETMAPS will suspend or completely eliminate and without prior notice the Client account and the registration of any of his agents, who have violated these Terms or when it can be considered that he does not comply with them.
We reserve the right to remove, without prior notice, any Client, Attendee or User account that has been inactive for a period exceeding 12 months since its activation.
MEETMAPS can unilaterally terminate the relationship with any of the Clients of the Service supplied by us, respecting always a period of prior notice of seven (7) natural days. This resolution will give the Client the right to claim the refund of the proportional part of the Service not consumed, provided you are up to date with the payment of all the obligations of this agreement.
Notifications
Notificaciones
Notifications that occur between the parties should be done by postal mail with acknowledgement of receipt, to the heading address or to the electronic addresses, by any means that acknowledges its receipt by the parties involved in the Service.
Convalidation
Should any of these legal provisions of the Conditions be considered as illicit, invalid or inapplicable, for some reason, such provision will not be taken into consideration and will be split from this Terms and Conditions, not affecting the validity and operation of the remaining provisions.
In case of excision, merger, acquisition or bankruptcy
In the case that the company owner of MEETMAPS Services is acquired or merged with a third party, or either be split from the initial holder, we reserve the right to transfer or assign the information that we have gathered from our Clients as part of such merge, acquisition, sale, or other control change.
In the event of bankruptcy or insolvency, your information will be processed with the application of the insolvency rules that affect the rights of the creditors in general and the development of the company assets in that situation.
Governing law and jurisdiction
General
This contract has a commercial nature, not existing, in any case, any labor, corporate or partnership relationship between MEETMAPS and the Clients of the Service.
Any failure or delay by us to enforce any of our rights under these Terms is not to be taken as or deemed to be a waiver of that or any other right unless we acknowledge and agree to such a waiver in writing.
These Terms are not intended to be for the benefit of, and shall not be exercisable by, any person who is not a party to these Terms under the applicable laws.
If any clause or part of a clause of these Terms is, or becomes, invalid, illegal or unenforceable, the remainder of these Terms of Use shall remain valid and enforceable.
These Terms and the Privacy Policy set out the full extent of our obligations and liabilities concerning the Services provided by MEETMAPS, and replace any previous agreements and understandings between us and You.
Governing law
Any agreements between MEETMAPS, S.L. and You and the Client are subject to the laws of Spain.
These Terms will be ruled and interpreted according to the whole Spanish Law, paying special attention to the Law of Services of the Information Society and the Electronic Commerce, collected in the Law 34/2002, of 11th July, and to the rules governing the General Contracting Conditions by electronic means, collected in the Law 7/1998 of 13thApril, the Law of Consumers and Clients concerning distance contracting of these and to the rules of personal data protection of the Spanish Organic Law 3/2018 and the General Data Protection Regulation (EU) 2016/679 of the European Parliament and of the Council of 27th April 2016 (GDPR)..
The refusal of MEETMAPS, S.L. to exercise or enforce any rights or provisions of the Terms and Conditions or the Privacy Policy, will not constitute a withdrawal to such rights or provisions.
Jurisdiction
The parties submit, for the resolution of their conflicts and renouncing any other jurisdiction, to the courts and tribunals of the city of Barcelona, Spain.
The Client and MEETMAPS, S.L. agree and confirm that the present Terms and Conditions, as well as the Privacy Policy and any other legal notices published by MEETMAPS, S.L. and incorporated in the present document, will constitute the entire agreement between the Client and MEETMAPS, S.L.
Copyright © 2023, MEETMAPS, S.L.
All rights reserved. All copyrighted works, trademarks and logos used, part of or displayed on the Site are MEETMAPS’s property or the property of other third parties. You are not permitted to use them without our prior written consent or the consent of such third party which may own them.